Invoice Ping Kit: know exactly what to send when an invoice is late
Four follow-up emails, phone scripts, three texts and a simple schedule — a 5-page PDF for $9.
Get Invoice Ping Kit — $9One-time purchase. Secure checkout via Gumroad — your receipt and download link are emailed to you and saved in your Gumroad library.
The problem
The invoice is past due, the client has gone quiet, and you are rewriting the same awkward email from scratch — wondering whether it sounds too soft or too harsh. Invoice Ping Kit gives you calm, professional wording for each stage so you can follow up consistently and keep the relationship intact.
What's inside
5 letter-size pages:
- A fill-in details box: customer, invoice #, amount due, due date, payment link or method
- A 4-stage follow-up schedule: friendly reminder 1–3 days after the due date, second reminder 4–7 days later, firm follow-up 5–7 days later, final follow-up about 7 days later (a suggested routine, not a legal deadline)
- Four email templates with subject lines, one per stage
- Phone scripts: an opening plus four scenarios — already paid, will pay later, can't pay right now, dispute
- Three short text messages: friendly, update check, firm but professional
- A 5-step follow-up system: Check, Send, Record, Set a reminder, Decide next steps
- A quick contact log: Date, Channel, What happened / promised date, Next reminder
- Keep-it-professional guidance
Who it's for
Freelancers, contractors and small-business owners who send invoices and handle a small number of late ones themselves, without special software.
Not legal advice. This kit gives general business communication examples. It is not legal or debt-collection advice, and it does not guarantee you will be paid. Rules vary by location, contract and industry.
Why we made this
At Invoice Ping Kit, we saw the same problem again and again. Chasing a late invoice isn't hard because of the reminder. It's hard because you have to work out what to say without sounding pushy, and then rewrite it from scratch every time. So we put clear, professional wording for every stage into one simple kit: what to send, when to send it, and how to keep the relationship intact. It's $9, and if it doesn't help, email hello@invoicepingkit.com within 14 days for a refund.
FAQ
What format is it?
A 5-page PDF. After checkout, Gumroad handles your payment and receipt and emails you the download link; the file is also in your Gumroad library.
Can I edit the templates?
Yes — copy the text into your email or phone and replace the bracketed details.
Does it send reminders for me?
No. It is wording and a routine; you send the messages.
Will this get my invoice paid?
It can't promise that. It helps you follow up clearly and consistently.
What if the client disputes the invoice?
The kit says to pause reminders and address the dispute first, and includes a dispute phone script.
Refunds or questions?
Email hello@invoicepingkit.com. Not happy with the kit? Email hello@invoicepingkit.com within 14 days and we'll refund you.